Penhow Community Council
Minutes of the meeting held at St. John’s Hall on Wednesday 7th November 2018
Present at the meeting were:
Chair :-John Wagstaff Councillors :-Beryl Morgan, Graham Pollard, Anne Underwood, Keith Jones,
Michael Weekes and Bob Shepherd.
NCC Councillor :-Will Routley
Guest :-Ian Henson – 1st Wentwood Scouts Group Clerk:-P.Morris
Please note - Due to certain priorities for discussion at this meeting, the agenda items listed below
were not discussed in the order in which they have been presented.
7072 Election of Officers
The administrative paperwork in respect of our new Chairman, John Wagstaff and the new Vice Chairwoman, Beryl Morgan were
completed to formalise these new appointments.
7074 Minutes of the previous meeting (03/10/18)
These were agreed, proposed by B.Morgan & seconded by A.Underwood and duly signed.
7075 Matters Arising
The new annual contract to improve and upkeep the village was discussed, this outlined the works, materials and costs involved.
The Council agreed to start this contract with Phil James, with effect from January 2019.
7076 Public Participation
One resident attended the meeting.
7077 Ward Matters
Councillor Will Routley joined us for the meeting, he confirmed that proposals to change refuse collection are still ongoing
will update the Council on any developments. He also discussed a new proposal he is involved in with regard to the possible
new enforcements of the speed limits on the A48 and agreed to make a presentation to the Council in the new year.
J. Wagstaff asked if there were any updates on the ‘NCC contractors outstanding works form’.
Councillor Routley confirmed he has forwarded an urgent request for a 30mph sign in the village and will obtain an update on this
and on any progress in respect of the outstanding ‘dropped kerb’ work due to be completed outside St. John’s Hall.
During these discussions the Council raised an issue in respect of the ’speeding’ in general within the village,
it was agreed that Penhow Community Council will make enquiries for costings to obtain 2 new signs,
suggested words “DRIVE CAREFULLY RESIDENTIAL AREA”. This will be reviewed again at our next council meeting.
7078 Penhow Services
K. Jones reported that a great job had been done in respect of clearing leaves, together with a general clean-up of the village,
the Councillor’s agreed they were happy with this standard of work and agreed that the Clerk would forward this positive feedback to NCC ‘Streetscene’.
7079 A48 Grass Verges/Wildflower Management
As usual Michael is continuing his hard work preparing the ground for planting in the Spring.
Michael suggested he and NCC representative Andre Bullock will formulate a plan, with the aim to improve the general area of Penhow.
7080 Recreation Grounds/Equipment & other matters
The checks undertaken in the recreational ground have been limited due to some wet weather,
but the work on the playground re-surfacing has been completed. Positive feedback on these improvements to the play area
have been received from residents. J.Wagstaff shared correspondence he has been sent, thanking the Community Council for this
and passing on their appreciation.
It is intended in the new year the Council will discuss more options as we have plans to further improve these recreational grounds.
7081 Village Matters
1.World War 1 Commemoration Activities.
(i) We were very pleased to have Ian Henson (1stWentwood Scout Group) attend the meeting to help finalise the planned fireworks
display for the WW1 Commemoration on 11/11/18. The Firework Marshall Briefing notes and music for the evening were discussed,
Ian also agreed to advertise our event through the Newport Scouts forum. All his hard work has been greatly appreciated by the Council
and the donation of £250 will be given to the 1st Wentwood Scout Group.
(ii) It was agreed that the ‘Poppies’ displays around the village, put together by the Penhow Women’s Institute, is very effective and a lovely tribute.
(iii) J. Wagstaff discussed the final organisation plans for our WW1 Commemoration event for the evening of 11/11/18.
He wanted to continue with this approach, and confirmed that he would liaise with Anne Underwood over progress. This was agreed by the meeting.
7082 Planning Applications (New)
18/0888 - No objections were received and details forwarded to NCC planning.
7083 Planning Applications (Updates) - None
7084 Accounts & Financial Matters
Bank account balance as at 5/10/18 - £26,573.22
Agreed payments:- £57.00 & £50.00 – Christmas raffle (donated to Penhow Village Shop)
£119.10 – St. John’s Hall, rent & electricity costs - £10,113, playground re-surfacing costs -
£750 & £250 - 1st Wentwood Scouts (costs & donation) - £150 - St. John Ambulance (donation for attending 11/11/18) - Clerks monthly wages.
7085 Admin Issues
(1) It was agreed that M. Weekes will complete the Unadopted Road Survey.
(2) The new Councillor vacancy advertisement will be discussed at the next meeting.
7086 Representatives Reports
(1) The next St. John’s Hall quiz nights are due to be held in February and May ’19, please look out for details closer to the time.
(2) The Senior Citizen Christmas Luncheon is due to take place 5th December.
(3) Penhow Village Shop has a 10 Year Anniversary this year, celebrations are being planned for both volunteers and customers.
For general information, Scouts stamps will be available in the Penhow village shop.
7087Correspondence The following items were discussed -
(i) The Penhow entry to Gwent Best Kept Village 2018 competition was shared by B. Morgan,
overall it was felt these results were very disappointing. (Please see attached Judges’ Comment Sheet)
It was agreed that the clerk would forward feedback to NCC contractors in respect of the observations made in June,
to the ‘lack of Local Authority maintenance’. A new incentive the Penhow Community Council is looking to implement to improve next year’s entry,
will be discussed in the new year.
(ii) Countrywide Grounds Maintenance contractors wished to be considered to tender for future projects.
The Council agreed they are happy to continue with our current contractors for works carried out on their behalf.
(iii) An enquiry was made to undertake some voluntary work in the village towards a Silver Duke of Edinburgh award,
the Council suggested we contact the Penhow Village Shop to see if this would be agreeable.
(iv) The Clerk agreed to contact One Voice Wales for representative meeting details.
(v) B.Morgan agreed to respond to correspondence for the Council Concurrent Budget Consultation 2018/19.
7088 Next Meeting Wednesday 5th December 2018
FREEDOM OF INFORMATION ACT
Information relating to Penhow Community Council (PCC)
is available for inspection on our website www.penhowcommunity.org
or contact P.Morris 07491 598459