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Penhow CommunityCouncil News

Minutes June 2018

06-Jul-2018

 

 

Penhow Community Council

 

MINUTES OF THE MEETING at ST JOHN’S HALL WED 6th June 2018

Present at the meeting were:

Chair:Neil Bignell

Councillors:John Wagstaff, Keith Jones, Anne Underwood, Beryl Morgan,

Graham Pollard, Bob Shepherd and Michael Weekes.

Clerk:P.Morris

No representatives from NCC attended this meeting.

6992APOLOGIES

No apologies received.

6993REVIEW OF ADMINISTRATION

All councillors and the new clerk have read and understand the Model Code of Conduct.

6994 DECLARATIONS OF INTEREST

It is to be noted that J Wagstaff is no longer the Community Governor at Langstone Primary School.(Beryl to update Website).

6995MINUTES OF THE PREVIOUS MEETING (2nd May 2018)

J Wagstaff proposed and G Pollard seconded, these were approved and signed.

6996MATTERS ARISING

It was agreed that no action would be taken in regard to the out of date sign at the top of

Parc Seymour.

6997PUBLIC PARTICIPATION

(i) B Morgan has agreed to distribute additional copies of the PENHOW GUIDE to the

 councillors so these can be given to all new villagers in Penhow.

(ii) N Bignell has put up the new signs at the entrance to St. John’s Hall.

6998WARD MATTERS

(i) (a) No representatives attended, so no updates were received from N C Councillors.

(b) It was discussed that if any major works be due in Penhow prior notice would be

helpful for hall users therefore it was agreed, that should any individual

community councillors become aware of these they would notify St. Johns’s Hall.

(ii) The clerk agreed to contact NCC again in respect of the request for a ‘dropped kerb’.

(iii)On 3rd May J Wagstaff reported that a group of NCC workmen were siting some

Trees on the boundary where the other trees are and one near the entrance to

Duckpool Lane. He questioned this at the time because PCC had made no

agreement to this effect, these trees have now been planted.

B Shepard is liaising with Councillor Routley about the siting of new trees, he is

still awaiting a response.

(iv) A Underwood has received advance notice of the new survey being planned by

NCC in relation to the current Public Rights of Way. Anne will update the council

when more details have been forwarded, but the information required to complete

this survey, will be collated by local volunteers. Closer to the time, it was agreed

that a notice in the shop and Community First on where to collect the surveys, any

training requirements etc would be helpful.

 (v)No feedback/actions from NCC contractors this continues to be of concern to PCC.

A new form with the details of outstanding works reported by the councillors

has been implemented and will be forwarded to NC Councillors to itemise these

outstanding issues still requiring their attention.This will be updated accordingly

and discussed as an agenda item at our monthly meetings.

(vi) M Weekes has reported concern in respect of ‘drain blockage’ due to

the build-up of silt, running from Pen-y-Worlod road to the Rock & Fountain. The

clerk will contact NCC contractors to report this concern before heavy rainfall.

6999PENHOW SERVICES

 No updates.

7000A48 GRASS VERGES/WILDFLOWER MANAGEMENT

 The update from M.Weekes outlined that the recent grass cutting carried out by NCC

Contractors was very disappointing and they did not fulfil the agreement of mowing the

verges etc. He has complained and discussed this issue with a NCC representative, but it

was too late to rectify and will try again to sort this in time for the Autumn cut.

It was agreed that we will look at this again when visiting the area after receipt of the

playground inspection report and in addition the clerk will request a site visit from NNC.

 

Wild Flowers Although we have wanted to establish a wild flower area at the entrance to Market Road for a number of years this had not happened this was due in part, to the lack of co-operation of Newport CC. In order to make progress, J Wagstaff made a suggestion that we should identify an area within the Rec. grounds where we could set up a wild flower bed. This could then be cordoned off so that mowing carried out within the area would not interfere with it. If a success, we could then look to repeat the process on other sites around the village. This initiative was agreed to.

7001RECREATION GROUNDS & EQUIPMENT; VILLAGE FURNITURE

AND OTHER MATTERS

1.The locks on the ‘drop bollards’ at the Greenmeadow Drive end of the Recreation grounds, have disappeared. There are concerns that people could access the grounds with their vehicles due to this. J Wagstaff reported that this has already been the case. It is possible that the workers constructing the new entrance to the Recreation grounds from Market Road have them. N Bigmell will contact the firm to find out.

2.Checks have been carried out on the equipment. J Wagstaff reported that the ramp on the Junior Play deck needs remedial work. He had already contacted Designer Parks in relation to this. He had also given them the go-ahead concerning issues highlighted in last months’ meeting.Work also needed to be undertaken on the ‘A’ frame supporting the spider swing.

3.Quotes have been agreed from Designer Parks. Although Phil James had been contacted to carry out weeding on the bike path and carry out work on the bouledrome he had not carried it out to date. J Wagstaff had contacted him asking for a start date.

4. Goal nets would be put up ASAP.

5. G Pollard and M Weekes agreed to clearing the “Rockery”area.

6. Clerk agreed to follow up email sent to Newport City Homes about boundary fences.

7. Work also needed to be undertaken on the ‘A’ frame supporting the spider swing.

New Access - Several councillors and villagers had raised concerns re the new entrance i.e. Chicken wire on inside of fence, actual surface on the ramp into the Recreational grounds (uneven). B Morgan stated that work had not yet been fully completed, that this was the ‘base level only’, they have gone off site to allow this to settle and are due to return to complete the works required.

It was agreed that ‘No Parking’ signs were needed on the new gate, adjacent to the slope at the entrance etc. B Morgan has agreed to order the signs.

7002 VILLAGE MATTERS

1.WW1 Commemoration update –

(a)Our request to the Community First for a contribution to costs for this event has been forwarded by B.Shepherd.

(b)The council have agreed to proceed with the ‘fireworks display’.

(c)It was agreed that the clerk obtain information on the WW1‘Silhouettes.

2.The ‘Gwent Best Kept Village’ new posters have arrived and are on display.

3.Brian and Phil have completed the Rockfield Glade planter. Updates from other kind residents who help with our planters will be shared at the next meeting.

4.K. Jones reported that both the Notice Boards needed a coat of paint, J Wagstaff agreed to contact Phil James.

5.G Pollard agreed to repaint the 5 planters in the village.

7003PLANNING APPLIACTIONS (New) - None

7004 PLANNING APPLICATIONS (Updates)

1.18/0291 – Accepted with conditions.

2.18/0471 – Decision approved.

7005ACCOUNTS & FINANCIAL MATTERS  

1.Bank Account as at 4th May 2018 - £25,266.47 (includes grant money for the work on Market Road of £4,100 and all savings)

2.Agreed to pay – B Dunford £25 for plants for the Rockfield Glade planter.

3.Complete and sign off “Annual Return for year ended 31st March 2018” deferred to separate meeting 13th June 2018.

4.Discuss and agree changes to PCC bank account – defer to separate meeting 13th June 2018.

7006ADMIN ISSUES  

The agreed date for the Extraordinary Meeting (external audit)- Wed.13th June @ 7.15pm

7007 REPRESENTATIVE REPORTS  

 1. A Underwood attended a presentation on “Living Levels” a scheme partly funded by

 the National Lottery, confirming that they will provide £4M over 3 years to make

improvements to the Caldicott and Wentloog levels that line the coastal area between

Cardiff and Chepstow.

2. M Weekes completed a Newport survey details of which were shared.

Hall Committee (NB) The next planned event is the ‘A Race Night on 15/6/18 this has been advertised locally. Please keep the date in your diary, your support will be very welcome.

7008NEXT MEETING – 7.15 pm 4th July 2018

 


Penhow Community Council  

 

 

MINUTES OF THE EXTRAORDINARY MEETING at ST JOHN’S HALL WED 13th June 2018

 

Present at the meeting were:

Chair:Neil Bignell

Councillors:John Wagstaff, Anne Underwood, Beryl Morgan,

Bob Shepherd and Michael Weekes.

Clerk:P.Morris

7009APOLOGIES

 

Apologies were received from Keith Jones and Graham Pollard.

7010ACCOUNTS AND FINANCIAL MATTERS

 

1.Completion of the Annual Return for year ended 31st March 2018.

This was discussed and agreed with all councillors present. The chairman signed and dated the appropriate paperwork required and passed to Beryl Morgan (current Responsible Financial Officer) for collating and forwarding to the Auditors (BDO).

(The Auditors report will be returned & displayed on the noticeboards & website later this year).

 

2.Discuss and agree changes to the Penhow Community Council bank account.

Due to changes in the Councillors of PCC and the newly appointed clerk it was decided to update the current signatories on the bank account.(Pamela Morris replaces John Lawrence, other signatories are unchanged – Bob Shepherd; Keith Jones & Beryl Morgan).

Pamela Morris will take over from Beryl Morgan as RFO later this year, after the audit procedure has been completed.

7008 Reminder – NEXT MEETING  – 7.15 pm 4th July 2018

 

FREEDOM OF INFORMATION ACT

 Information relating to Penhow Community Council (PCC)

is available for inspection on our website www.penhowcommunity.org

or contact the clerk, P.Morris 07491 598459